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INDESIGN AUTOMATION DATA MERGE HOW TO
INDESIGN AUTOMATION DATA MERGE PDF
INDESIGN AUTOMATION DATA MERGE SOFTWARE

PLEASE NOTE:Before we begin, let us preface this tutorial by saying that you don’t have to set up your files for data merge before sending us your file to print digitally.

INDESIGN AUTOMATION DATA MERGE HOW TO

To continue to extend that empowerment to you, we put together a tutorial on how to merge variable data in InDesign. We are fans of empowerment through understanding here at Delzer. Data merging is just one of the many things you can accomplish with this program.

INDESIGN AUTOMATION DATA MERGE SOFTWARE

InDesign is a powerful desktop publishing software application that has so many capabilities it’s sometimes easy to overlook what all it can do. This process automatically populates a document’s fields from a CSV file produced in a spreadsheet like MS Excel or Mac Numbers. That is to merge to new InDesign files first, and then use Peter Kahrel’s “batch convert” script to export the PDFs from the newly created ID files en masse.If you’re familiar with the differences between offset and digital print, you’re aware that digital print is best for projects that:Ĭontent that’s constantly changing, such as mailing addresses, is handled using variable data merging.

INDESIGN AUTOMATION DATA MERGE PDF

The screen capture on the right hand side demonstrates the general options available when exporting to PDF via Data Merge, but note that several options are greyed out:Īs the options are greyed out, this means these options cannot be chosen for a Data Merge export, whether the script is used or not.Īll is not lost, but it is an added step unfortunately. Just as there is a difference between PDF export options for print and interactive outputs, there is also a difference between the options for print and Data Merge, but they are far more subtle. In my PDF export options, I had the spreads radio button on, but the script has output single pages. It is one of the questions in the questions and answers provided in the instructions on page 15 of the instructions that are supplied with the script. This is a feature of the PDF export directly from Data Merge – nothing to do with the script, but a part of how InDesign’s scripting DOM handles PDF export from Data Merge. If you are interested in trying the beta of this script, it can be downloaded from the Downloads or Scripts pages, or from the Adobe Exchange. Here are some more screenshots of the script:

Can merge one record, a range, or all records in the database.

Provides warnings about duplicate filenames, missing images or overset text.

Uses information from csv or txt in the Data Merge to create the filenames.

Merges to uniquely named PDF or InDesign files.

The script is a user interface that is designed to work when ready to merge the records. The script is now at a stage where I am pleased with the results and would like to begin beta testing the script. Since returning from PEPCON 2015, I have been busy creating a javascript solution to the problem. While these methods work, I felt that there had to be a better way to accomplish the task.

I have also written two articles for InDesignSecrets particularly relating to Data Merge and unique filenames: Data Merging Individual Records to Separate PDFs and Data Merging Individual Records to Separate PDFs Part 2: via Scripting. Ever since I published the article “ Breaking up is hard to do… InDesign files into individual PDFs that is!” on Colecandoo, it has been one of the most searched for and popular stories on this site.